K7 Policies

The K-7 Policies can be viewed here, or a hard copy can be obtained by contacting any school office.

Attendance Policy
It is imperative that students be in attendance each school day in order not to miss a significant portion of their education. Important learning results from active participation in classroom and other school activities which cannot be replaced by individual study.

Attendance is important in the development of a high quality work ethic which will be a significant factor in a student’s success with future employers. One of the most important work habits that employers look for in hiring and promoting a worker is his/her dependability in coming to work every day and on time. This is a habit the school wants to help students develop as early as possible in their school careers.

Unexcused absence from school (truancy) is not acceptable. Students who are truant will receive no credit for school work that is missed, a student who is considered a “habitual truant” may result in:

  • loss of participation in school activities and events;
  • a report to local authorities concerning a lack of parental responsibility in providing proper care and supervision of a child;
  • a hearing before a judge in a court of law.

Excused Absences
Students may be excused from school for one or more of the following reasons and will be provided an opportunity to make-up missed school work and/or tests:

  • Illness
  • Recovery from accident
  • Required court attendance
  • Professional appointments
  • Death in immediate family
  • Celebration of a bona fide religious holiday
  • Approved school related activities

Students with a health condition that causes repeated absence are to provide the school office with an explanation of the condition from a registered physician.

Parents must provide an explanation for their child’s absence within 24 hours. They are to call the school office and explain the reason for the absence. If the absence can be foreseen and the “good cause” must be approved by the principal, the parent should arrange to discuss the matter as many days as possible before the absence will occur so that arrangements can be made to assist the student in making up the missed school work.

If there is a pattern of frequent absence for “illness”, parents will be required to provide a statement from a physician describing the health condition causing the frequent illness and the treatment that is being provided to rectify the condition. Without such a statement, the student’s permanent attendance record will indicate “frequent unexplained illness”, a possible sign of poor work ethic and irresponsible behavior.

Unexcused Absences
Any student who is absent from school for all or any part of the day without a legitimate excuse shall be considered truant and the student and his/her parents shall be subject to the truancy laws of the State.

No credit shall be given for any school work not completed as a result of truancy.

Authorized Absences / Suspension
Absence from school due to suspension shall be considered an authorized absence, neither excused nor unexcused.

A suspended student will be responsible for making up school work lost due to suspension. It is recommended that a student complete missed assignments during the suspension and turn them into the teacher upon his/her return from school. Assignments may be obtained from the office beginning with the first day of a suspension. Make up of missed tests may be scheduled when the student returns to school.

The student will be given credit for properly‑completed assignments and a grade on any made-up tests.

An elementary student who is not in his/her assigned location by the start of school shall be considered tardy. Any student arriving late to school is to report to the school office before proceeding to class. Each 6th and 7th-grade student is expected to be in his/her assigned location throughout the school day. If a student is late in arriving at school, s/he is to report to the school office before proceeding to his/her first assigned location. Any student who is late shall be disciplined by the teacher. Refer to the 5th – 7th-grade planner for specific consequences.

Homebound Instruction
The District shall arrange for individual instruction to students of legal school age who are not able to attend classes because of a physical or emotional disability.  Parents should contact the school administration regarding procedures for such instruction. Applications must be approved by Student Services. The District will provide homebound instruction only for those confinements expected to last at least five (5) days.

Applications for individual instruction shall be made by a physician licensed to practice in this State, parent, student, or other caregiver. A physician must: certify the nature and existence of a medical condition; state the probable duration of the confinement; request such instruction; present evidence of the student’s ability to participate in an educational program.

Discipline Policies

Code of Conduct
A major component of the educational program at Holland Public Schools is to prepare students to become responsible workers and citizens by learning how to conduct themselves properly and in accordance with established standards.

Student Discipline Code – Board Policy #5600
The Board of Education has adopted a Student Discipline Code. The Code includes the types of misconduct that will subject a student to disciplinary action. It is the school staff’s responsibility to provide a safe and orderly learning environment. History has shown that certain student actions are not compatible with a “safe” and “orderly” environment. Discipline is within the sound discretion of the School’s staff and administration.

Due process ensures that disciplinary action is imposed only after review of the facts and/or special circumstances of the situation.Each of the behaviors listed below may subject the student to disciplinary action including suspension and/or expulsion from school.

  1. Use, possession, concealment or distribution of drugs
  2. Possession and/or use of tobacco
  3. Student disorder/demonstration
  4. Possession of a weapon
  5. Use of an object as a weapon
  6. Knowledge of dangerous weapons or threats of violence
  7. Purposely setting a fire
  8. Physically assaulting a staff member/student/person associated with the District
  9. Threatening a staff member/student/person associated with the District in any way
  10. Extortion
  11. Gambling
  12. Falsification of school work, identification, forgery
  13. False alarms, false reports, and bomb threats
  14. Explosives
  15. Trespassing
  16. Theft
  17. Disobedience / Disrespect of staff members and others
  18. Damaging property
  19. Persistent absence or tardiness
  20. Unauthorized use of school or private property
  21. Refusing to accept discipline
  22. Aiding or abetting violation of school rules
  23. Display of affection
  24. Possession of electronic equipment such as cameras, cell phones, MP3 players and Game Boys during school hours
  25. Violation of individual school/classroom rules
  26. Violation of bus rules
  27. Disruption of the educational process
  28. Harassment
  29. Hazing
  30. Loitering
  31. Possession of a firearm, arson, and criminal sexual conduct
  32. Profanity
  33. Breaches of our Tech Code of Ethics  (page 19)

Bullying – Board Policy 5517.01
The Board of Education is committed to providing a safe, positive, productive, and nurturing educational environment for all of its students. The board encourages the promotion of positive interpersonal relations between members of the school community.

Aggressive behavior toward a student, whether by other students, staff, or third parties is strictly prohibited and will not be tolerated. This prohibition includes physical, verbal, and psychological abuse such as bullying and hazing. The Board will not tolerate any gestures, comments, threats, or actions to a student which cause or threaten to cause bodily harm, reasonable fear for personal safety, or personal degradation.

“Bullying” is any written, verbal, or physical acts, including cyber bullying (i.e. any electronic communication, including, but not limited to electronically transmitted acts, such as the internet, telephone or cell phone, personal digital assistant (PDA), or wireless handheld device) that, without regard to its subject matter or motivation animus, is intended or that a reasonable person would know is likely to harm one (1) or more students either directly or indirectly by doing any of the following:

A.   Substantially interferes with educational opportunities, benefits, or programs of one (1) or more students

B.   Adversely affects the ability of a student to participate in or benefit from the school district’s educational programs or activities by placing unreasonable fear of physical harm or by causing emotional distress,

C.   having an actual and substantial detrimental effect on a student's physical or mental health; and/or

D.   causing substantial disruption in. or substantial interference with, the orderly operation of the school.

Bullying can be physical, verbal, psychological, or a combination of all three. Some examples of bullying are:

A.  Physical - hitting, kicking, spitting, pushing, pulling, taking and/or damaging personal belongings or extorting money, blocking or impeding student movement, unwelcome physical contact.

B.  Verbal - taunting, malicious teasing, insulting, name calling, making threats

C.  Psychological - spreading rumors, manipulating social relationships, coercion, or engaging in social exclusion/shunning, extortion, or intimidation. This may occur in a number of different ways, including but not limited to notes, emails, social media postings, and graffiti.

All complaints about aggressive behavior that may violate this policy shall be promptly investigated and documented. Anyone found to have violated this policy and/or the Code of Conduct shall be subject to disciplinary action up to, and including suspension or expulsion from the District. These policies apply to all activities on school property and to all school sponsored activities whether on or off school property.  See Board Policy #5517.01 for complete details.

Gang Behavior – Administrative Guideline #5840A
Students, parents, and staff value learning and success for all students. Because of this commitment, students shall not be permitted to engage in behaviors at school, while on school property, or at school-related activities that promote “gang” behaviors. This is a “no tolerance” regulation. For more specific information and discipline procedures, see the 6th -7th-grade planner.

Suspension and Expulsion
It is important to remember that school rules apply going to & from school, at school, on school property, at school-sponsored events, and on school transportation.  In some cases, a student can be suspended from school transportation for infractions of school bus rules.  Ultimately, it is the principal’s responsibility to keep things orderly. In all cases, the School shall attempt to make discipline prompt and equitable and to have the punishment match the severity of the incident.

Formal discipline removes the student from school.  It includes emergency removal for up to seventy-two (72) hours, suspension for up to ten (10) school days, and expulsion from school. Suspensions and expulsions may carry over into the next school year. Removal for less than one (1) school day without the possibility of suspension or expulsion may not be appealed.

Suspension and expulsion can be appealed.

Students being considered for suspension or expulsion are entitled to an informal hearing with the building administrator, prior to removal, at which time the student will be notified of the charges against him/ her and given an opportunity to make a defense.

If a student is suspended, the parents may appeal the suspension, in writing, to the Director of Student Services and a formal appeal hearing will be held.

When a student is being considered for expulsion, a formal hearing is scheduled with the Board of Education and the parents will be given written notice of the hearing and will be expected to attend. The appeals committee then takes testimony and determines if a recommendation to expel is to be made to the Board of Education. This decision may also be appealed. In the case of expulsion, the student remains out of school during the appeal period. Work missed during an expulsion cannot be made up and usually results in a loss of credit.

Students involved in cocurricular and extra-curricular activities such as band and athletics can lose their eligibility for violation of the school rules.

If a student commits a crime while at school or a school-related event, s/he may be subject to school disciplinary action as well as to action by the community’s legal system. These are separate jurisdictions and do not constitute double jeopardy (being tried twice for the same crime).

Due Process Rights
Before a student may be suspended or expelled from school, there are specific procedures that must be followed.  When a student is being considered for a suspension of ten (10) days or less, the administrator in charge will notify the student of the charges. The student will then be given an opportunity to explain his/her side and the administrator will then provide the student the evidence supporting the charges. After that informal hearing, the principal will make a decision whether or not to suspend. If a student is suspended, s/he and his/her parents will be notified, in writing within one (1) day, of the reason for and the length of the suspension. The suspension may be appealed, within two (2) school days after receipt of the suspension notice, to the Director of Student Services.  During the appeal process, the student shall not be allowed to remain in school.

The appeal shall be conducted in a private meeting and the student may be represented. Sworn, recorded testimony shall be given. If the appeal is heard by the Board of Education, the hearing is governed by the Open Meetings Act. Under the Open Meetings Act, the hearing must be public unless the parents request that the meeting be conducted in a closed session.  When a student is suspended, s/he may make-up work missed.

Any learning that cannot be made up such as labs, field trips, skill-practices, or any learning that the student chooses not to make-up may be reflected in the grades earned.

A student being considered for suspension of more than ten (10) days will be given due process as described in the expulsion section below.  When a student is being considered for long-term suspension (more than ten (10) days) or expulsion, the student will receive a formal letter of notification addressed to the parents which will contain:

  • the charge and related evidence;
  • the time and place of the Board meeting;
  • the length of the recommended suspension or a recommendation for expulsion;
  • a brief description of the hearing procedure;
  • a statement that the student may bring parents, guardians, and counsel;
  • a statement that the student may give testimony, present evidence, and provide a defense;
  • a statement that the student may request the attendance of school personnel who were party to the action or accused the student of the infraction.  Students being considered for long-term suspension or expulsion may or may not be immediately removed from school. A formal hearing is scheduled with 3 representatives of school administration during which the student may be represented by his/her parents, legal counsel, and/or by a person of his/her choice.  Within 2 days (as in AG 5610) after notification of long-term suspension or expulsion, the long‑term suspension or expulsion may be appealed, in writing, to the Director of Student Services. The appeal will also be formal in nature with sworn testimony before official(s) designated by the Board of Education.  The appeal will be heard in an open session unless the student or the student’s parent or guardian requests a closed session. Again, the right to representation is available. All opportunity to earn grades or credit ends when a student is expelled.  Holland Public Schools makes a sincere effort to have disciplinary actions take place that will allow the student to remain in school. If a disciplinary action does not result in removal from school, it is not appealable.  Should a student or parent have questions regarding the propriety of an in-school disciplinary action, they should contact the building administrator.

Discipline of Students with Disabilities
Students with disabilities are entitled to the rights and procedures afforded by the Individuals with Disabilities Education Act (I.D.E.A.) and the Americans with Disabilities Act (A.D.A.). Copies are available in the District’s Student Services office.

Search and Seizure
A search of a student and his/her possessions, including vehicles, may be conducted at any time the student is under the jurisdiction of the Board of Education if there is a reasonable suspicion that the student is in violation of law or school rules. A search may also be conducted to protect the health and safety of others. All searches may be conducted with or without a student’s consent.  Students are provided lockers, desks & other equipment in which to store materials. It should be clearly understood that this equipment is the property of the school and may be searched at any time if there is reasonable suspicion that a student has violated the law or school rules. Locks are to prevent theft, not to prevent searches. If student lockers require student-provided locks, each student must provide the lock’s combination or key to the principal.  Anything that is found in the course of a search that may be evidence of a violation of school rules or the law may be taken and held or turned over to the police.  The school reserves the right not to return items which have been confiscated. In the course of any search, students’ privacy rights will be respected regarding any items that are not illegal or against school policy.  All computers located in classrooms, labs and offices of the District are the District’s property and are to be used by students, where appropriate, solely for educational purposes. The District retains the right to access and review all electronic, computer files, databases, and any other electronic transmissions contained in or used in conjunction with the District’s computer system, and electronic mail. Students should have no expectation that any information contained on such systems is confidential or private.  Review of such information may be done by the District with or without the student’s knowledge or permission.  The use of passwords does not guarantee confidentiality, and the District retains the right to access information in spite of a password. All passwords or security codes must be registered with the instructor. A student’s refusal to permit such access may be grounds for disciplinary action.

Police Interrogation – Board Policy #5540
Any student in Holland Public Schools may be interrogated by law enforcement officers on school property during school hours in the presence of a school official or his/her designated representative. Every attempt to contact parents will be made. Law enforcement officers are permitted to arrest a person without a warrant in the case of a felony where the officer has a probable cause to believe that the person, including a minor child, has committed a felony, or for a misdemeanor committed in the officer’s presence.

Control of Casual Contact Communicable Diseases and Pests
Because a school has a high concentration of people, it is necessary to take specific measures when the health or safety of the group is at risk. The school’s professional staff has the authority to remove or isolate a student who has been ill or has been exposed to a communicable disease.

Specific diseases include; diphtheria, scarlet fever, strep infections, whooping cough, mumps, measles, rubella, and other conditions indicated by the Local and State Health Departments.

Any removal will only be for the contagious period as specified in the school’s administrative guidelines.

Control of Non-casual Contact Communicable Diseases

In the case of non-casual contact, communicable diseases, the school still has the obligation to protect the safety of the staff and students. In these cases, the person in question will have his/her status reviewed by a panel of resource people, including the County Health Department, to ensure that the rights of the person affected and those in contact with that person are respected. The school will seek to keep students and staff persons in school unless there is definitive evidence to warrant exclusion.  Non-casual contact communicable diseases include sexually transmitted diseases, AIDS (Acquired Immune Deficiency Syndrome), ARC-AIDS Related Complex (condition), HIV (Human‑immunodeficiency), HAV, HBV, HCV (Hepatitis A, B, C); and other diseases that may be specified by the State Board of Health.  As required by Federal law, parents will be requested to have their child’s blood checked for HIV, HBV, and other blood-borne pathogens when the child has bled at school and students or staff members have been exposed to the blood. Any testing is subject to laws protecting confidentiality.

Enrolling in the Schools
In general, State law requires students to enroll in the school district in which their parent or legal guardian resides unless enrolling under the District’s open enrollment policy.

New students under the age of eighteen (18) must be enrolled by their parent or legal guardian. When enrolling, parents must provide copies of the following:

A.   a birth certificate or similar document,

B.   court papers allocating parental rights and responsibilities, or custody (if appropriate),

C.   proof of immunizations.

D.   proof of residency (gas bill, etc.)

Under certain circumstances, temporary enrollment may be permitted. In such cases, parents will be notified about documentation required to establish permanent enrollment.

Homeless students/students in transition who meet the Federal definition of “homeless” may enroll and will be under the direction of Community Connections with regard to enrollment procedures.  New students eighteen (18) years of age or older are not required to be accompanied by a parent when enrolling.  When residing with a parent, these students are encouraged to include the parents in the enrollment process.  When conducting themselves in school, adult students have the responsibilities of both student and parent.  A student who has been suspended or expelled by another public school in Michigan may be temporarily denied admission to the District’s schools during the period of suspension or expulsion even if that student would otherwise be entitled to attend school in the District. Likewise, a student who has been expelled or otherwise removed for disciplinary purposes from a public school in another state and the period of expulsion or removal has not expired, may be temporarily denied admission to the District’s schools during the period of expulsion or removal or until the expiration of the period of expulsion or removal which the student would have received in the District had the student committed the offense while enrolled in the District. Prior to denying admission, however, the Superintendent shall offer the student an opportunity for a hearing to review the circumstances of the suspension or expulsion and any other factors the Superintendent determines to be relevant.

Students must be current with all immunizations required by law or have an authorized waiver from State immunization requirements. If a student does not have the necessary shots or waivers, the principal may remove the student or require compliance with a set deadline. This is for the safety of all students and in accordance with State law. Any questions about immunizations or waivers should be directed to the building secretary.

Transfer out of the District
Parents must notify the principal about plans to transfer their child to another school. If a student plans to transfer from the school, the parent must notify the principal. Transfer will be authorized only after the student has completed the arrangements, returned all school materials, and paid any fees or fines that are due. School records, may not be released if the transfer is not properly completed.  School officials, when transferring student records, are required to transmit disciplinary records including suspension and expulsion actions against the student.

Fire, Lock Down and Tornado Drills
The school complies with all fire safety laws and will conduct fire drills in accordance with State law. Specific instructions on how to proceed will be provided to students by their teachers who will be responsible for the safe, prompt, and orderly evacuation of the building.  Tornado drills will be conducted during the tornado season using the procedures provided by the State.  The alarm signal for tornadoes is different from the alarm signal for fires and lockdown drills.

Dismissal during tornado warnings:

  • Holland Public Schools WILL AT NO TIME DISMISS STUDENTS from school during a tornado warning.  During a tornado warning ( a tornado has been sighted and we have been alerted by Civil Defense), emergency procedures will be taken at school to protect the children, teachers and other adults.
  • Children will be released to their parents or guardians only under the following conditions:
    • Parents must report to the office to identify themselves and tell the person in charge that they are taking their child out of school.
    • Children will not be released to any other adult unless a parent or guardian has made prior arrangements with the Principal.
  • Please do not call the school during storm conditions.  We must keep the phone lines open so that the proper authorities can advise us of what precautions we should use. Please listen to the local radio stations; you will receive as much information as we do at school and you will be advised of what safety precautions you should take.  Lock down drills in which the students are restricted to the interior of the school building and the building secured will occur a minimum of two (2) times each school year. The alarm system for a school lockdown is different from the alarm system for fires and tornadoes.  Dismissal During Lock Down: During a Lock Down, children will not be released under any circumstances.

Holland Public Schools has a standard grading procedure, as well as additional notations that may indicate work in progress or incomplete work. The purpose of a grade is to indicate the extent to which the student has acquired the necessary learning. In general, students are assigned grades based on test results, homework, projects, and classroom participation.  Each teacher may place a different emphasis on these areas in determining a grade and will so inform the students at the beginning of the course work. If a student is not sure how his/her grade will be determined, s/he should ask the teacher.

Grading Periods
Students shall receive a report card at the end of each 9 week period indicating their grades for each course of study for that portion of the academic term.  When a student appears to be at risk of failure, notification will be provided to the parents so they can talk with the teacher about what actions can be taken to improve poor grades.

Individuals with Disabilities
The American’s with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act provide that no individual will be discriminated against on the basis of a disability.  This protection applies not just to the student, but to all individuals who have access to the District’s programs and facilities.

A student can access special education services through the proper evaluation procedures. Parent involvement in this procedure is important and required by Federal (IDEA) and State law. Contact Student Services at 494-2100 to inquire about evaluation procedures and programs.

Limited English Proficiency
Limited proficiency in the English language should not be a barrier to equal participation in the instructional or extra-curricular programs of the District.  It is, therefore the policy of this District that students identified as having limited English proficiency will be provided additional support and instruction to assist them in gaining English proficiency and in accessing the educational and extra-curricular program offered by the District. Parents should contact the Teaching & Learning Office at 494-2040 to inquire about evaluation procedures and programs offered by the District.

Middle School Athletics
The primary purpose of the Middle School experience is to offer the highest available standard of education to the students. The athletic activities are an integral part of the curriculum and are justifiable only to the extent that they are desirable learning experiences.  All athletic activities shall be closely coordinated with the general instructional program.

Athletic Eligibility Policy

  1. A student who attends Holland Public Schools will comply with the Holland Public Schools athletic eligibility code.
  2. To be eligible (current) for interscholastic athletic practices and contests, a student must be taking at least eight academic subjects
  3. To be eligible, a student must have a passing grade in six of their academic subjects. Eligibility status will be determined weekly and will be the accumulation of the athlete’s grades from the beginning of the nine week marking period to the week of the current report. 
  4. A student athlete who is failing 2 subjects will only be able to participate if they complete the following requirements:
    • attend homework club (if available),
    • complete all assignments & steadily improve their grades.Failure to fulfill these requirements will result in the student-athlete becoming ineligible to participate.  Any student who is failing 3 or more classes is automatically ineligible until they are passing 6 classes. 
  5. Students meeting these criteria shall be athletically eligible to participate in all levels of practice and competition in Holland Public Schools.
  6. It is the responsibility of the coach to encourage athletes’ academic performances and support them in their individual needs.
  7. A student may participate in any form of athletic activity they desire during the summer vacation or before they have represented their school in that sport during the school year; however, they must not do any of the following: a. accept any money from anyone for playing; b. accept any award (medal, trophy or merchandise; the value of which is more than fifteen dollars ($15.00).

Attendance Policy for Athletes
Athletes must attend 4 of their 7 classes in order to practice or play in a contest. In addition, it is school policy that students who are unable to attend school due to illness are not to participate in athletics on the day of the absence. However, if an athlete has an unavoidable conflict such as a medical appointment or funeral, that athlete’s participation will be determined by the Principal and the Athletic Director.  Every effort must be made by athletes to arrange their appointments so as not to conflict with school time. Athletes placed on suspension shall not be eligible for competition or practice on that day.

Personal Rules and Responsibilities of the Student Athlete
A. These personal rules and responsibilities are in continuous effect through the athlete’s enrollment at Holland Public Schools.

B. All athletes, or all sports, are to abide by the following rules of conduct, set up for the welfare of the individual, team, and school.

  1. The following are prohibited: a. possession and/or use of tobacco, alcoholic beverages, drugs or narcotics.  b. breaking the laws and ordinances of the United States, State of Michigan, and the City of Holland. 
  2. The athlete is expected to respect and obey the regulations of his/her school and the Holland Public School system as stipulated in the Student Handbook.

These requirements extend to the following:

     a. obedience to school personnel;
     b. fighting;
     c. abusive language & disrespectful gestures; and,
     d. school suspensions

Disciplinary Action and Right to Appeal
A. A copy of the disciplinary action regarding a violation of the above rules may be obtained from any member of the middle school coaching staff
B. Such procedures include a complete listing of the due process procedures and of the student’s right of appeal.

Athletic Seasons (Boys/Girls)
The following sports will be offered this year:

7th & 8th Football
7th & 8th Girls Volleyball
7th & 8th Girls Tennis
7th & 8th Boys Soccer
7th & 8th Coed Cross Country

Early Winter
7th & 8th Boys Basketball
7th & 8th Girls Swimming

Late Winter
7th & 8th Girls Basketball
7th & 8th Boys Swimming
7th & 8th Wrestling

7th & 8th Coed Track
7th & 8th Boys Tennis
7th & 8th Girls Soccer

Nondiscrimination Policy
Holland Public Schools does not discriminate on the basis of race, color, religion, sex, national origin, age, height, weight, marital status, handicap, disability, or limited English proficiency in any of its programs or activities. Inquiries regarding the district’s nondiscrimination policies should be directed to: Director of Human Resources, Holland Public Schools, 320 W. 24th Street, Holland, MI 49423, (616) 494-2025.

Non-School Sponsored Clubs & Activities
Non-school sponsored student groups organized for religious, political, or philosophical reasons may meet during non-instructional hours. Prior approval must be obtained from the principal. The group sponsor must verify that the activity is being initiated by students, that attendance is voluntary, that no school staff person is actively involved in the event, that the event will not interfere with school activities and that non-school persons do not play a regular role in the event. All school rules will still apply regarding behavior and equal opportunity to participate.  No non-district sponsored organization may use the name of the school or school mascot.  Flyers desired to be distributed to student homes must be pre-approved by the Superintendent’s office.

Parent Involvement – Board Policy #2112
Parents are an important influence in helping their children achieve high academic standards. When schools and parents work together to help children learn, and when parents participate in school activities and decision-making about their children’s education, children achieve at higher levels.

A full copy of the parent involvement policy is available on the Holland Public Schools’ website.

Pesticides Application
Through the course of the year, it may become necessary for various pesticides to be applied to the grounds and facilities of Holland Public Schools. If you would like to receive notice prior to any application please contact Maintenance at 494-2960.

Preparedness for Toxic & Asbestos Hazards
The School is concerned for the safety of students and attempts to comply with all Federal and State Laws and Regulations to protect students from hazards that may result from industrial accidents beyond the control of school officials or from the presence of asbestos materials used in previous construction. A copy of the School District’s Preparedness for Toxic Hazard and Asbestos Hazard Policy and asbestos management plan will be made available for inspection at the Maintenance & Transportation Center on Waverly Road.

Review of Instructional Materials and Activities
Parents have the right to review any instructional materials being used in the school. They also may observe instruction in any class, particularly those dealing with instruction in health and sex education.  Any parent who wishes to review materials or observe instruction must contact the principal prior to coming to the School. Parents’ rights to review teaching materials and instructional activities are subject to reasonable restrictions and limits.

Solicitations to Students
The Board of Education generally does not approve the sale of merchandise to students by any school employee, or by others while the students are under the supervision of school personnel. Exceptions may include but are not limited to materials for classes with laboratory experiences, lunches served by the school, tickets for admission to school-sponsored events, and commodities and services when not available through local merchants. Any such solicitation shall be approved by the building principal.  In general, material may be distributed which is school related and from such educational or community service organizations as the Parent Teacher Organization, Scouting and Club activities for students, and similar organizations. Partisan political, religious, commercial advertising and/or disruptive materials may not be distributed. All materials, prior to distribution, are approved through the Superintendent’s office.

Student Information/ Emergency Contact
It is important that Holland K-7 Schools have the most current and up to date information for each student. Please make sure you notify the office of any change throughout the school year. At the beginning of each year, parents are asked to update this information and complete a student data sheet.  However, changes do occur throughout the school year and it is critical that the school be able to reach parents/guardians in case of an emergency.

Student Records
The School District maintains many student records including both directory information and confidential information.

Neither the Board nor its employees shall permit the release of the social security number of a student, or another individual except as authorized by law (see AG 8350). Documents containing social security numbers shall be restricted to those employees who have a need to know that information or a need to access those documents. When documents containing social security numbers are no longer needed, they shall be shredded by an employee who has authorized access to such records.

Directory information can be provided upon request to any individual, other than a for‑profit organization, even without the written consent of a parent. Parents may refuse to allow the Board to disclose any or all of such “directory information” upon written notification to the school principal’s office and the Teaching for Learning Office. For further information about the items included within the category of directory information and instructions on how to prohibit its release, you may wish to consult the Board’s annual Family Education Rights and Privacy Act (FERPA) notice which can be found under Policies on our website.

Other than directory information, access to all other student records is protected by (FERPA) and Michigan law. Except in limited circumstances as specifically defined in State and Federal law, the School District is prohibited from releasing confidential education records to any outside individual or organization without the prior written consent of the parents, or the adult student, as well as those individuals who have matriculated and entered a postsecondary educational institution at any age.

Confidential records include test scores, psychological reports, behavioral data, disciplinary records, and communications with family and outside service providers.  Students and parents have the right to review and receive copies of all educational records. Costs for copies of records may be charged to the parent. To review student records please provide a written notice identifying requested student records to the building principal.  You will be given an appointment with the appropriate person to answer any questions and to review the requested student records.

Parents and adult students have the right to amend a student record when they believe that any of the information contained in the record is inaccurate, misleading or violates the student’s privacy. A parent or adult student must request the amendment of a student record in writing and if the request is denied, the parent or adult student will be informed of their right to a hearing on the matter.

Individuals have a right to file a complaint with the United States Department of Education if they believe that the District has violated FERPA.  Consistent with the Protection of Pupil Rights Amendment (PPRA), no student shall be required, as a part of the school program or the District’s curriculum, without prior written consent of the student (if an adult, or an emancipated minor) or, if an unemancipated minor, his/her parents, to submit to or participate in any survey, analysis, or evaluation that reveals information concerning:

A. political affiliations or beliefs of the student or his/her parents;

B. mental or psychological problems of the student or his/her family;

C. sex behavior or attitudes;

D. illegal, anti-social, self-incriminating or demeaning behavior;

E. critical appraisals of other individuals with whom respondents have close family relationships;

F. legally recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;

G. religious practices, affiliations, or beliefs of the student or his/her parents; or

H. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program). 

Consistent with the PPRA and Board policy, the Superintendent shall ensure that procedures are established whereby parents may inspect any materials used in conjunction with any such survey, analysis, or evaluation.  Further, parents have the right to inspect, upon request, a survey or evaluation created by a third party before the survey/evaluation is administered or distributed by the school to the student. The parent will have access to the survey/evaluation within a reasonable period of time after the request is received by the building principal.  The Superintendent will provide notice directly to parents of students enrolled in the District of the substantive content of this policy at least annually at the beginning of the school year, and within a reasonable period of time after any substantive change in this policy. In addition, the Superintendent is directed to notify parents of students in the District, at least annually at the beginning of the school year, of the specific or approximate dates during the school year when the following activities are scheduled or expected to be scheduled:

A. activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information for otherwise providing that information to others for that purpose); and

B. the administration of any survey by a third party that contains one or more of the items described in A through H above.

The Family Policy Compliance Office in the U.S. Department of Education administers both FERPA and PPRA.  Parents and/or eligible students who believe their rights have been violated may file a complaint with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-4605https://www2.ed.gov/policy/gen/guid/fpco/index.html

Informal inquiries may be sent to the Family Policy Compliance Office via the following email addresses:

Student Rights of Expression
The School recognizes the right of students to express themselves. With the right of expression comes the responsibility to do it appropriately. Students may distribute or display, at appropriate times, non-sponsored, non-commercial written material and petitions; buttons, badges, or other insignia; clothing, insignia, and banners; and audio and video materials. All items must meet the following school guidelines:

A. A material cannot be displayed if it:

  1. is obscene to minors, libelous, indecent and pervasively or vulgar,
  2. advertises any product or service not permitted to minors by law,
  3. intends to be insulting or harassing,
  4. intends to incite fighting or presents a likelihood of disrupting school or a school event.
  5. Presents a clear and present likelihood that, either because of its content or manner of distribution or display, it causes or is likely to cause a material and substantial disruption of school or school activities, a violation of school regulations, or the commission of an unlawful act.

B. Materials may not be displayed or distributed during class periods, or during passing times between classes.  Permission may be granted for display or distribution during lunch periods and after school in designated locations, as long as exits are not blocked and there is proper access and egress to the building.  Students who are unsure whether or not materials they wish to display meet school guidelines may present them to the building principal twenty-four (24) hours prior to display.

Technology Code of Ethics

Student Summary
Holland Public Schools considers technology a valuable tool for teaching and learning and encourages the responsible use of computers and computer-related technology in district classrooms. Listed below is a summary of the Technology Code of Ethics. All students and parents are encouraged to read the full Technology Code of Ethics, available through the principal’s office and/or on line at www.hollandpublicschools.org. Use of district technology shall constitute agreement and consent to abide by the terms set forth in the Technology Code of Ethics.

  1. All use of Holland Public School technology must be in support of education and be consistent with the purposes of Holland Public Schools.
  2. Users have the privilege to use all of the technology for which they have had training. Anyone using the technology is responsible for the preservation and care of that technology.
  3. Accounts are to be used only by the owner. Sharing of the passwords is prohibited.
  4. Real names must be used; no pseudonyms are allowed. Additional personal information must not be shared over the Internet.
  5. Users experiencing harassment or receiving requests for personal information should report the problem.
  6. Any violations of the use of the technology should be reported to the teacher in charge. Students are responsible for following the Code of Ethics. Students violating the Policy will be subject to discipline as outlined in the full Code of Ethics (for full Code of Ethics see website), and may also be subject to legal action if appropriate.
  7. Violation is summarized as: any attempt to harm or destroy District equipment or materials, any attempt to use, harm or destroy another user’s activity, any illegal activity, any use of the technology to find or process inappropriate materials.
  8. Students are responsible for costs or fees not authorized by a teacher and any repair costs or damages for malicious use.
  9. Technology users identifying a security problem must notify the teacher in charge. Do not show the problem to another.
  10. Copyright laws must be observed.

Title IX
The government has made provisions by law to ensure that no person is discriminated against on the basis of sex. (This applies to students as well as adults.) It provides that boys and girls have the same opportunity for course offerings, sports, and other activities. The Director for Human Resources, Holland Public Schools, is the coordinator for any complaints.