April 24, 2017

APPROVED MINUTES OF THE REGULAR MEETING OF THE HOLLAND BOARD OF EDUCATION

The School District of the City of Holland
Ottawa County, Michigan
April 24, 2017

The regular business meeting of the Holland Board of Education was called to order by President Gisinger, at 7:00 p.m., in the Board Training Room of the District Administration Office, 320 W. 24th Street.

ROLL CALL

     Board:               Trustees Colburn, DeJong, DeYoung, Falstad, Gisinger, and Meyer.

     Excused:           Trustee Whiteman

     Administration:    Superintendent Davis; Directors Dobias, Zuker, and Administrative Assistant Kooiker (recorder)

II.    PLEDGE OF ALLEGIANCE

III.   APPROVAL OF CONSENT AGENDA

A.   APPROVAL OF AGENDAS

1.   Regular Business Meeting of April 24, 2017

2.   Consent Agenda for April 24, 2017

B.   APPROVAL OF MINUTES

1.   March 20, 2017, Regular Business Meeting

Moved by Mrs. DeJong, supported by Mr. Meyer, that the Board of Education approve the Consent Agenda for April 24, 2017.  The motion was unanimously approved.

IV.   HPS CELEBRATES

A. DISTRICT ART AWARDS Fourteen students, nominated by our District’s art teachers, have been selected as 2017 District Art Award winners. Art Department Chair Rachel Sligh introduced the students and their artwork. Our art teachers Mary Camfferman, Kathy Kingsley, Merri Martens, Lisa  Rilley, (Erika Carlson-Shirey, sub for Lisa Rilley), Rick Slachta, and Rachel Sligh presented the awards to their students. Recognized were James Baer, Madeleine Becker, Ashonte Burchett-Welch, Sean Cole, Leah Duzan, Julian, Eskes, Jamaari Hawkins, Zamarion Hale, Adam Hernandez, Jocelyn Lopez, Delaney Lynch, Eleanor McMullen, Raven Perry, and Michael Price.

V.    INCREASING UNDERSTANDING AND ADVOCACY

A. CURRENT LEGISLATIVE INITIATIVES – Superintendent Davis shared information on recent legislative action.

Last week there were 100 pieces of education legislation that MASA is monitoring.

House Committee Considers Legislation Aimed at Substitute Teacher Shortage

The House Education Reform Committee began hearings on House Bills 4069, 4421 and 4422, which are aimed to help alleviate the shortage of substitute teachers. It was reported during committee that, on average, 10% of classrooms each day do not have a teacher or substitute teacher.

House Bill 4069 would lower the threshold for substitute teaching from 90 to 60 hours of college credit or require an associate degree. House Bill 4421 would allow a person with expertise and that holds a professional license or certification to substitute teach in Career and Technical Education classes. Finally, House Bill 4422 would end the sunset on the critical shortage list and remove the requirement that districts pay into the retirement system if the district hires back a retiree as a substitute teacher.

All three bills were proposed as ways to help increase the number of people willing and able to substitute teach.

Legislation to Remove Sunset on OK2Say

Senate Bill 267, which would eliminate the Oct. 1, 2017, sunset on the state's Student  

Safety Act, allowing Michigan's OK2Say program to continue

The program is designed to keep kids safe by allowing those asking for help or reporting problems to do so confidentially.

Bill to Prevent Local Governments From Placing Deed Restrictions Receives Hearing in Senate

Senate Bill 249, a bill that would prevent local governments from placing deed restrictions on property that would prevent an educational institution or private school from using that property for a lawful education purpose.

School board members and local government officials are elected by taxpayers to represent their interests and make decisions on what those buildings should be used for. Further, with one of the biggest obstacles for charter schools being access to facilities, this legislation could present issues for districts looking to right-size.

MDE Submits ESSA Plan to U.S. Department of Education

On April 17, 2017, the Michigan Department of Education submitted the state's plan to the U.S. Department of Education in regards to the federal Every Student Succeeds Act. Michigan's ESSA plan, signed by State Superintendent Brian Whiston and Gov. Rick Snyder, is intended to focus on putting students first by allowing schools to have more flexibility for the needs of their own students, which then will lead to success in the classroom.

Some of the key components to the Michigan ESSA plan include:

a definition of school accountability to provide direct support to districts rather than giving labels and sanctions;
focus on a well-rounded education that includes areas such as fine arts, physical education, safety, health, culture, climate, food and nutrition, post-secondary transition and social-emotional learning;
quality support to educators that continues to support them through their careers; and
assessment standards that are set to measure in-year growth based on proficiency of content standards.

The plan is going to be reviewed by the USED with a structured peer-review process for specific parts of the plan. ESSA law allows 120 days to review and approve state plans.

House and Senate Working to Finalize Budget Recommendations

The Senate Fiscal Agency (SFA) released its March Monthly Revenue Report this week. The

SFA report indicates that revenues were down $165.8 million from the anticipated level based on the January 2017 Consensus Revenue Estimating Conference projections agreed to earlier this year. All state budgets are in the process of being reviewed in their respective chambers’ full appropriations committee while awaiting the May 2017 Consensus Revenue Estimating Conference agreement scheduled for May 17, 2017.

VI.    INSTRUCTIONAL HIGHLIGHTS

Power H Education Awards: Superintendent Davis highlighted the recipients of the 2017 Power H Education Awards.
State/National/World Competitions: Superintendent Davis highlighted extra-curricular programs that have advanced to state/national/world competitions including History Fair, Quiz Bowl and US. First Robotics.
HHS Graduation Rate: Superintendent Davis provided a review of the four-year graduation rate for Holland High School/Holland Early College. The graduation rate at HHS/HEC has improved to a 91.02% four-year graduation rate.

VII.   BOARD COMMITTEE REPORTS AND/OR RECOMMENDATION

           A.  EXECUTIVE COMMITTEE – Chairperson Gisinger reported on the April 12, 2017, meeting of the Executive Committee.

Legislative Updates: Superintendent Davis provided legislative updates to the committee and potential impact on the District. 

Out of State/Overnight Field Trip Requests:  Superintendent Davis brought forward the following field trip requests: 

Moved by Mrs. DeJong, supported by Mrs.Falstad, that the Board of Education approve the field trip request by Demetrius White for the Holland High School 8th Grade Band to travel to Gurnee, IL on May 27-28, 2017.  The motion was unanimously approved.

Moved by Mr. Meyer, supported by Mrs. DeJong, that the Board of Education approve the field trip request by Demetrius White for the Holland High School Band to travel to Chicago, IL on June 3-4, 2017.  The motion was unanimously approved.

Moved by Ms. DeYoung, supported by Mrs. Colburn, that the Board of Education approve the field trip request by Karen Hescott for the Robotics Team to travel to St. Louis, MO, to compete in the World Championship event on April 26 – 30, 2017.  The motion was unanimously approved.

Organizational System Review: Committee members were requested to review the report presented by the Lakeshore Ethnic Diversity Alliance and discuss what steps if any will be considered for further action. This item was tabled for further discussion in the future.

Strategic Budget Investment Plan: President Gisinger shared ideas surrounding strategic investment in district programming with identified short-term strategies to have long-term results. Superintendent Davis shared an ask that was made to a community group regarding providing additional services to the district to support students/families in need of mental health services; and a scholarship program for Holland Early College graduates pursuing a four-year degree.

School of Choice Policy Review: Superintendent Davis updated committee members with the status of an OAISD wide 105(c) School of Choice plan for 2017-2018. A final recommendation is anticipated to the Board in May.

COTW Agenda Construction: Committee members planned the agenda for the April COTW Meeting based upon the discussions at Finance & Property, Teaching for Learning and matters arising at the Executive Committee.  

Other: Superintendent Davis provided an update regarding a FOIA request impacting the school district.

2016-2017 Board/Superintendent Goals:

○    To stabilize the enrollment of Holland Public Schools

•    Measurable Outcome: To reduce the projected enrollment loss for the 17-18 school year by 25%

○   To expand the geographic advertisement of open positions and branding of the school district to encourage a more diverse applicant pool in an effort to promote, identify and hire individuals reflective of the student body.

•    Measurable Outcome: The presentation of an employment posting and application process that represents the culture and community of Holland Public Schools by February 1, 2017.

•    Measurable Outcome: An annual employee retention report summary presented in September.

[Strategic Plan Goals]

B.  TEACHING FOR LEARNING COMMITTEE – Trustee Meyer reported on the April 10, 2017, meeting of the Teaching for Learning Committee.

Focus School Report: Director Dobias provided a quarterly report on efforts to close the achievement gap and instructional priorities established at each Focus School to assist in doing so.

STEM K-5: Director Dobias brought forward a recommendation for the inclusion of STEM as one of the program options for students to receive in grades K-5 in place of the district technology class.

     Moved by Mrs. Falstad, supported by Ms. DeYoung, that the Board of Education adopt a K-5 STEM program commencing with the 2017-2018 school year as presented.  The motion was unanimously approved.

District Graduation Rates: Superintendent Davis discussed the 2015-2016 graduation rates based upon the cohort class of 2012-2013. It was important to note that the graduation rate for Holland High School was 91.02% for a four-year graduation rate and improved to 95.97% six-year graduation rate. Committee members discussed the overall improvement as well for HVRT and continued measure to support the alternative education program.

2016-2017 Board/Superintendent Goals:

To improve the level of reading proficiency across the district for all students

Measurable Outcome: 70% of the students who take the Reading Inventory and STAR Assessment will meet their identified growth goals for the year.

To develop a system level of strategies and coaching support that addresses social competence/behavior for Tier 1,2 and 3 behaviors utilizing Promoting Positive School Climate (PPSC) as a framework.
Measurable Outcomes: There will be an increase in fidelity of implementation scores of Tier 1, 2 and 3 strategies as identified by pre/post School-Wide PBIS Tiered Fidelity Inventories of 80% (East, Heights, Jefferson, West) and 50% (Maplewood ECC, HLA, HEC, HHS/HVRT)

[Strategic Plan Goals]

C.  FINANCE AND PROPERTY COMMITTEE – Chairperson DeJong reported on the April 10, 2017, meeting of the Finance and Property Committee. 

HHS Dome Lighting Replacement (6): Director MacKay provided project background and reviewed the bids received for replacing the lighting in the Dome.  The recommended vendor is Voss Lighting for a total of $74,963.52.  The project will be paid from sinking fund proceeds.  A motion for approval will be presented to the full board for consideration at the April meeting.

[Bids for Dome lighting replacement]

Moved by Mr. Meyer, supported by Mrs. Colburn, that the Board of Education approve the bid of $74,963.52 from Voss Lighting for replacing the lighting the Dome to be funded by sinking fund proceeds.  The motion was unanimously approved.

Budget to Actual for March 2017 (5): Director Zimmer reviewed the general fund revenue and expenditure report for March.  The district has received 59.2% of budgeted revenue year-to-date compared to 59.1% for last year.  Current year expenses are at 63.5% of budget compared to 58.6% from the prior year.  Expenses reflect 20 pay cycles this year compared to 19 for last year.  The color indicators show all revenue and expenditure categories green and the fund balance position net-of-transfers is noted as red. 

2017-2018 Budget Planning: (5) Director Zimmer reviewed the 2017-2018 budget planning spreadsheet. Updates and discussion included the following areas:

The impact on state aid comparing the Executive, House, and Senate budget proposals.
The enrollment projections prepared by Stanfred Consultants.
The impact of the health insurance renewal rates and staffing costs. 
The scope of reductions needed to maintain a 5% fund balance.
Committee members discussed political, economic and scope/scale considerations for addressing the ongoing funding shortfall at HPS.

Sinking Fund Utilization Plan:  Directors MacKay and Zimmer provided committee members with an updated sinking fund utilization plan reflecting pricing and project schedules for the remainder of 16-17 year and 17-18. 

Other:  Superintendent Davis briefed committee members about a request from an organization to provide a support service.

                 Superintendent Davis provided a May election update.

[Strategic Plan Goals]

D.  COMMITTEE OF THE WHOLE – President Gisinger reported on the April 17, 2017, Committee of the Whole meeting.

Authorization to Enter Closed Session

A.  The board entered into closed session as provided by the Open Meetings Act for the purpose of discussing collective bargaining at 6:04 p.m.

Moved by Ms. DeYoung supported by Mrs. DeJong that the Board of Education convene in closed session, pursuant to section 8(c) and 8(h) of the open meetings act, for the purpose of collective-bargaining strategy and negotiations, and to consider the written opinion of Clark Hill PLC.

Roll Call Vote:

Ayes: Trustees Colburn, DeJong, DeYoung, Falstad, Gisinger, Meyer and Whiteman

Nays: None

The motion was unanimously approved.

Trustee DeYoung had to leave the meeting at 6:55 p.m.

Return to Open Session: The board returned to open session at 8:11 p.m. and took a five-minute recess and reconvened at 8:16 p.m.

Committee Reports

Executive Committee Report: Chairperson Gisinger provided updates to committee members with action items discussed at the Executive Committee meeting on April 12, 2017. (5 minutes)
Teaching for Learning Committee Report: Trustee Meyer provided updates to committee members with action items discussed at the Teaching for Learning Committee meeting on April 10, 2017.
Finance & Property Committee Report: Chairperson DeJong provided updates to committee members with action items discussed at the Finance & Property Committee meeting on April 10, 2017.

Brought forward at the COTW meeting was the recommendation of the East K-7 Chiller Replacement. 

East K-7 Chiller Replacement (6): Director MacKay provided board members with the project background and reviewed the bids received for replacing the chiller system at East K-7.  GMB Architecture - Engineering provided professional services for bid preparation and review/recommendation.  Two bids were received.  The recommended contractor is the low bid from DHE Plumbing & Mechanical totaling $198,767.  The project will be paid from sinking fund proceeds.  A motion for approval will be presented to the full board for consideration at the April meeting.  A summary of the bids follows; a complete bid tab is attached.

[Bids for East Chiller Replacement]

Moved by Mrs. Colburn, supported by Mrs. DeJong, that the Board of Education approve the bid of $198,767 from DHE Plumbing & Mechanical for replacing the chiller system at East K-7 to be funded by sinking fund proceeds.  The motion was unanimously approved.

HEA / Board Communications Report: Trustee DeYoung & Meyer provided an update to committee members with items discussed at the HEA/Board Communications meeting on March 30, 2017.  
Holland Educational Foundation Report: There was no report.

Board Meeting Agenda Construction: Committee members planned the agenda for the April Board Meeting.

Superintendent Davis brought forward a recommendation for reinstatement with action taken this evening.

Moved by Mrs. Falstad, supported by Mr. Meyer, that the Board of Education approve the recommendation not to reinstate Student 0329170800.

The motion passed 6-0

Other: Superintendent Davis provided an update on communication regarding immigration.

ISD Board Election – Board members identified Monday, May 15, 2017 at 6:45 p.m. in the Board/Training Room at 320 W. 24thStreet, Holland, MI as the time and date for the consideration of a resolution designating the District’s election representative and candidates for the Ottawa Area Intermediate School District.

Moved by Mrs. Falstad, supported by Ms. DeYoung, that a special board meeting be held on Monday, May 15 at 6:45 p.m. in the Board/Training Room at 320 W. 24th Street, Holland, MI for the consideration of a resolution designating the District’s election representative and candidates for the Ottawa Area Intermediate School District.  The motion was unanimously approved.

Scholarship Policy/Investments-President Gisinger brought forward a discussion on receipt of scholarship donates. This topic was referred to the Finance & Property Committee for further review.
Trustees Colburn, Falstad and Meyer commented on their district/building visit on April 14, 2017.

High School Marking Periods: Trustee Whiteman asked questions regarding the current awarding of credit and schedule for marking periods at the secondary level. This topic was referred to the Teaching and Learning Committee for further review.

VIII.   SUPERINTENDENT'S REPORT AND/OR RECOMMENDATIONS

SUPERINTENDENT’S REPORT
Superintendent Open Office Hours: Superintendent Davis announced open office hours scheduled for Friday, May 26, 11:00 am – 12:00 pm.
Non-homestead renewal/Sinking Fund election: Superintendent Davis highlighted the school election taking place on May 2, 2017.

 B.   PERSONNEL REPORT AND/OR RECOMMENDATIONS - Human Resources Director Zuker  recommended the following personnel actions:

     1.  Hiring:

Brenda Mora, TWBI Teacher, Holland Language Academy, effective April 19, 2017.

Moved by Mr. Meyer, supported by Mrs. DeJong, that the Board of Education hire Brenda Mora in accordance with the Holland Education Association and that she be afforded a probationary contract.  The motion was unanimously approved.

     2. Resignation

Jamie Kmiecik, District School Social Worker, effective April 13, 2017.

          Moved by Mrs. Falstad, supported by Mrs. DeJong, that the Board of Education approve, with regret the resignation of Jamie Kmiecik.  The motion was unanimously approved.

       IX.    PUBLIC COMMENTS: There were no additional comments made by the public.

   X.    Other: 

Conference Request MASA/MASB - Advocate for Michigan Public School at the 2017 Legislative Conference.

Moved by Mr. Gisinger, supported by Mrs. DeJong, that the board of education approved the attendance of Trustee Linda Falstad to attend the MASA/MASB Advocate for Michigan Public School at the 2017 Legislative Conference on May 2, 2017.  The motion was unanimously approved.

XI.     ADJOURNMENT:  President Gisinger adjourned the meeting at 7:56 p.m.